Assistant Trust Administrator

• Coordinate, monitor and assist the account administrator with the entire onboarding process for new accounts and ensure all necessary forms are completed at the time of opening. • Assist the account administrator in transferring and re-registering of securities for new accounts and/or existing accounts at the time of death. ATAs should monitor the process of booking the assets for accuracy with ultimate responsibility for complete and accurate asset holding information on initial or transferred in client holdings. • Assist the account administrator in gathering estate assets including the possibility of accompanying the administrator on trips to the house of the estate for dual control. • Coordinate and obtain appraisals on asset inventory for trusts/estates as necessary. • Assist in preparing administrative pre-acceptance, post-acceptance and annual administrative account reviews. • Receive and process client remittances and bill payments and ensure in accordance with the terms of the trust/governing document, have proper authorization and all transactions are properly coded in the account for both trust and tax accounting purposes. • Monitor and identify overdrafts including identifying upcoming overdrafts to address before occurrence. • Assist with day-to-day client contact and delivery of client service standards. • Ensure accounts assigned have proper account settings, all statements are set for delivery, an accountant is identified for tax reporting and fee integrity is maintained as well as, maintain thorough and clean client files in the department’s format on the network. • Compliance with all department, bank and regulatory procedures falls to the ATA along with assisting the account administrator on compliance with the governing document and trust law. • Coordinate necessary actions to be taken to close an account in an accurate and timely manner.